Inbox Zero Before Breakfast: Morning Magic with Copilot

Ever faced an overflowing inbox first thing in the morning? Imagine tackling all those emails even before finishing your first cup of coffee. Here’s our secret:

Outlook

In Outlook, we switch to Work mode and instruct Copilot:

“Draft a concise, professional paragraph for each unread email received between [Date] and [Date]. Reference previous email threads, Teams conversations, and meeting notes for context. Avoid standard phrases like ‘I hope you’re well’. Use a formal tone for client communications (‘We appreciate your inquiry about…’) and a casual yet respectful tone for internal communications (‘Hey team, quick update on…’). Clearly address action items, next steps, or key updates. Structure: 1) Greeting and acknowledgment, 2) Core response, 3) Conclusion offering further assistance or next steps.”

Within minutes, Copilot provides thoughtful replies for multiple emails. The best part? Just copy, paste, personalize, and send. Inbox management suddenly becomes enjoyable!

For those critical emails requiring extra attention:

1. Summarize: One click gives you the key points.
2. Draft with Copilot: Generates tailored responses.
3. Coach the tone: Easily adjust clarity and tone.
4. Personalize: Review and add your style.
5. Send it!

Result? Time Reclaimed. What previously took my entire morning now takes less than 30 minutes.

Concerned about sensitive information and attachments?

Here are three straight forward ways to protect your data while using Copilot:

1. Avoid Accidents: Microsoft Purview Data Loss Prevention automatically checks emails for sensitive information, like personal or financial data, helping prevent accidental sharing.

2. Digital Secret Envelope: Like passing notes discreetly, but safer. Microsoft Information Protection (MIP) automatically encrypts emails using labels. With Microsoft Purview Message Encryption (OME), integrated directly into Outlook, you can choose options like:

• • Encrypt-Only
  • Do Not Forward
  • Confidential/Highly Confidential

Outlook also secures emails in transit with Transport Layer Security (TLS), ensuring only intended recipients access your messages.

3. Smart Labels: Automatically classify documents and emails according to their sensitivity level (“Top Secret,” “General,” etc.). Security protections travel with your files, even when forwarded or shared.

Best of all? It works seamlessly!

No need to choose between productivity and security.. Copilot manages your emails efficiently while advanced security features quietly protect your data.

My mornings now look like this:

• Coffee ✓
• Emails sorted by Copilot ✓
• Data secured ✓
• Extra time for activities I enjoy ✓
• Your turn!

Try Copilot for your emails. How would you spend your extra morning time?